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INTERNATIONAL STUDENTS' ASSOCIATION OF GHENT
Constitution
Name, Aims, Registered Office
Article 1. The association is called “I.S.A.G. - International Students' Association of Ghent” and its registered office is located in Ghent.
Article 2. The aims of the association are the following:
to meet the social and cultural needs of the I.S.A.G. members by:
organising academic or cultural activities, alone or in collaboration with other student organisations in Gent or in Belgium,
organising cultural or tourist excursions in Belgium or to neighbouring countries.
to advance friendship and mutual understanding between the I.S.A.G members and the Belgian community.
to participate in activities of other organisations with aims similar to those of I.S.A.G.
Members
Article 4. The number of members is unlimited, with a minimum of three.
Article 5. There are three categories of members:
ordinary members: all persons who are not Belgian subjects, and are enrolled at the university or another institute of higher education in Gent can become members. Only the ordinary members become part of the general assembly or can be elected to the board of directors. In order to be admitted new members should send a written application to the board of directors.
to advance friendship and mutual understanding between the I.S.A.G members and the Belgian community.
to participate in activities of other organisations with aims similar to those of I.S.A.G.
Article 6. All members are due to pay a membership fee. This fee amounts to a maximum of 5 Euro per year.
Article 7. Members are free to withdraw from the association at any moment. They do so by
writing a letter of resignation to the Board of Directors. Unless otherwise specified in the letter of resignation, the withdrawal becomes effective from the moment of the first next assembly of the Board of Directors onwards.
Members
Article 8. The general assembly consists of all members, called together to deliberate on the interests of the association and to decide on the realisation of its aims. It is the sovereign body of the association. Only the general assembly is competent to:
appoint and revoke administrators,
approve the budget and the accounts,
approve the policy of the Board of Directors,
change the statutes,
exclude members,
disband the association.
Article 9. The chairman convenes the general assembly at least once a year or when the aims or the interests of the association require it. The invitations mention the agenda and are sent at least eight days before the meeting. The general assembly also has to be convened by the Board of Directors at the request of one fifth of its members. One twentieth of the members can add a point to the agenda, at least two days before the meeting takes place.
Article 10. At the sessions of the general assembly each member may be represented by another member who has been given power of authority. Only a member of the general assembly can have power of authority.
Article 11. At the general meeting all members have the right to vote. All decisions are taken with an ordinary majority of the present and represented votes, except in cases determined otherwise by the Law of 27 June 1921. In case of a tie the vote of the chairman or of the administrator who represents him/her is decisive. The general assembly can only deliberate in a valid way about the changing of the statutes if this is mentioned as an item on the agenda mentioned in the invitations, and if two thirds of the members are present. The aims of the association can only be changed by unanimous agreement of the members present at the meeting.
Article 12. The decisions of the general assembly are recorded in the minutes. These are kept in a report book which is signed by the chairman and the secretary. The minutes are kept at the registered office, where members can consult them.
Article 13. The general assembly appoints a chairman, a vice-chairman, a secretary and a treasurer, and possibly any other function that may be useful for the association. In case of the chairman’s absence his function is deputised to the vice-chairman.
Board of Directors
Article 14. The association is managed by a board of directors, consisting of at least three administrators: the chairman, the vice-chairman, the co-secretary and the treasurer. They are appointed by the general assembly for one year and can be dismissed by the assembly at all times.
Article 15. The Board of Directors is competent in all managerial and decisive actions, excluding those competencies which by law or by the statutes have been explicitly attributed to the general assembly. The signature of two administrators is sufficient for the organisation to be legitimately represented with respect to a third party. The Board of Directors can appoint a deputy administrator, or grant authority to a third party. The Board of Directors appoints and dismisses members of personnel and determines their remuneration.
Article 16. The Board of Directors meets on the request of the chairman or of two administrators. The meeting is legitimate only when at least two thirds of the members are present of represented. An administrator can be represented by another person, but nobody is allowed to have more than one mandate. All decisions are taken with an ordinary majority. In case of a tie the vote of the chairman is decisive.
Accounts, budget
Article 17. The financial year of the association is from 1 January till 31 December. The Board of Directors prepares the accounts and submits them for approval to the general assembly.
Liquidation, settlement
Article 18. In case of voluntary dissolution of the association the general assembly will appoint two liquidators and determine their competencies. In all cases of liquidation, voluntary or judicial, at any time of for whatever reason, the net remaining statutory capital shall be given to an organisation which aims at integrating and emancipating migrants and which shall be indicated by the general assembly.
Final stipulation
Article 19. With respect to anything that has not been stipulated in these statutes, the law of 27 June is 1921 is applied, which gives legal status to non-profit organisations and institutions of public benefit. (The Belgian Bulletin of 1 July 1921)
Gent, 9 July 1960.
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